Stage 1- Awareness
Adequate training is needed to ensure
that a good understanding and appreciation for BCM. The training will properly
equip the team
with skills and understanding of BCM
concepts. It will ensure appropriate management commitment to the project's
success, review the project
objectives, in light of any changes
to the predicted work load and associated costs. Identify the resources needed.
Carry out a high level
gap analysis to identify where we are
in relation to the standard requirements which provides an estimate of the cost
of the project.
Stage 2 - Mapping
We need to work with the respective
functional or department heads, to conduct a comprehensive review of existing
documents, mapping them
against the requirements of BCM
standard and its best practice.
Stage 3 - Re-engineering
Based on the findings/results of
Stage 2, we will work with the respective owner to re-design the process,
complying with the BCM requirements.
In addition, process deployment
guidelines need to be deployed to ensure proper implementation.
Stage 4 - Implementation
The actual implementation of our
proposed plan based on our conclusion of Stage 3 includes documentation,
technical controls, user training,
testing and checking. Customers need
to institutionalize the new process through the affected team members, and make
sure all personnel
understand and agreed with the new
requirements. In addition, this activity involves classroom training and
on-the-job guidance.
Stage 5 - Verification
After the new process has been
implemented, we will review and fine tune the procedures based on performance
and experience. It is
recommended that we have another
internal or external auditor to audit the implementation, and verify any
shortcomings. Verification is done
based on the organization's need and
not just the standard and best practices.
Stage 6 - Readiness
After a pre-determined amount of
time, we will work with the respective owners from various function and
department heads to confirm the
artifacts and identify any gaps that
may arise.
Stage 7 - Maintenance
A core committee needs to be
organized with the support of top management, driving the implementation effort
through all stages and ensure
ongoing support. A change management process
is put in place for managing the change requirement.